Motiv-8 Privacy Policy

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Motiv-8 Privacy Policy

This privacy policy is for this website (www.motiv-8.co.uk) and served by Motiv-8 Disco Cumbria. It governs the privacy of its users who choose to use it.
The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.

This Website

This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience.
This website complies to all UK national laws and requirements for user privacy in accordance with GDPR Privacy Policy 2018. Furthermore Motiv-8 does not harvest or collect user data for advertising purposes.

Use of Cookies

This website has external links to social media and Google, whom both use tracking software to monitor site visitors to better understand how they use it.
This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.
You can read Google's privacy policy here for further information www.google.com/privacy.html

Contact & Communication

Your personal information is kept private and stored securely until a time it is no longer required, as detailed in the GDPR Privacy Policy 2018. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
This website and its owners use any information submitted to provide you with further information about the products / services Motiv-8 offer or to assist you in answering any questions or queries you may have submitted.
Your details submitted during a disco quotation are not given or sold to any third parties.

External Links

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Video Filming of Children

Our karaoke web page states that we take video footage of karaoke performances. The purpose is to provide an edited video containing most performances as a gift or a keepsake to the organiser of the event.
We filmed children singing karaoke ONLY when they are singing with a parent (as a duo) and never solo.
The duration of filming is always under 1 minute, the resulting video file is called a clip which at this point is stored on the camera SD card. All clips from the event are edited to provide one fun and memorable video.
The distance of filming of each karaoke performance is always about 2 - 3 meters infront of the subjet and always visiable. Thus making it simple to inform us if you do not want us to film, or to stop filming.
We understand written consent from a child and their parents or carers before filming a child and parent karaoke performance is the best policy, however we do not know prior who the guests will be. Therefore, it is not possible for us to obtain prior consent.
We will store photographs and videos of children securely, in accordance with data protection law. The camera is always kept in a body pouch, and SD cards are removed and secured in a small safe once home.
The video clips (raw footage) and any video edits are NEVER shared on any social media platform, website, forum, or given to other persons. This we guarantee.
The camera and SD Card are always kept in a secure small safe, until editing is performed.
Once the footage has been transfere to computer for editing, the raw footage (clips) are securely deleted by re-formatting the SD card in camera.
After editing is completed and the final video (mp4) has bee produced, the raw footage (clips) are securely deleted using a 128bit file shredder app.
After the final video (mp4) has been sent to our customer via "We Transfere", the final video (mp4) is deleted using the 128bit file shredder app.
The only copy in existance will be that which we have sent to the organiser as a fun and memorable keepsake. From thi spoint the party organiser (customer) is fully responsible for the final video.
Sharing videos of karaoke activities can help us celebrate the successes and achievements of our children and young people, and provide a record of their activities.
We will never store images of children on unencrypted portable equipment such as laptops, USB sticks, and mobile devices.
We will also develop a procedure for reporting the abuse or misuse of images of children as part of our child protection procedures should the need arise. We will ensure everyone involved in our organisation knows the procedures to follow to keep children safe.
If children, parents and/or carers do not wish video to be taken, we will respect their wishes, and try our utmost this is done in a way that does not single out the child or make them feel isolated.
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Our Details
Cumbria Disco Services
Stainburn
Cumbria
Phone: 07879 422938

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